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FOOD & WINE Volunteer Application

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THANK YOU FOR YOUR INTEREST IN VOLUNTEERING FOR THE 2018 FOOD & WINE CLASSIC IN ASPEN


FOOD & WINE CLASSIC IN ASPEN VOLUNTEER PROGRAM
Join the FOOD & WINE Classic in Aspen volunteer team. Experience three incredible days featuring cooking demonstrations, wine tastings, and panel discussions alongside world-renowned chefs and wine experts. As a volunteer, you will have an opportunity to support the Aspen community and enjoy this leading culinary event. 

We appreciate your participation! Volunteers will have access to the Grand Tastings and seminars on a space available basis during non-assigned work hours (access is determined based on hours committed and assigned shifts) as well as receive a thank you volunteer gift following the event.

Click here for the 2018 volunteer application 

VOLUNTEERS: FREQUENTLY ASKED QUESTIONS

MINIMUM VOLUNTEER REQUIREMENTS INCLUDE:

  • Volunteers must be 21 years of age or older and furnish proof of age any time during the event
    (No one under 21 permitted, including infants & small children in child carriers. This policy pertains to all events including cooking demonstrations, seminars, and Grand Tastings.)
  • Good physical condition and ability to perform necessary tasks including lifting heavy objects and standing for long hours
  • A full commitment to your entire assigned schedule
  • Pass an online Volunteer Orientation (approximately 60-minute mandatory online course in May)
  • Volunteers may be required to attend meetings specific to their committee prior to the event
  • Pick-up your own credential pass in-person between June 12-14, 2018
  • Every Volunteer must submit a complete online application - this includes all returning volunteers and Chairs

HOW ARE VOLUNTEERS ASSIGNED?   
Returning Volunteers will be contacted by their committee chairs to register between March 1, 2018 and March 15, 2018. In most cases, returning volunteers will return to the same committee they worked last year. If a returning volunteer wishes to return but prefers to work on another committee, he/she can be moved so long as there is space available and will be assigned with priority before March 15, 2018 only. After March 15, all volunteers, returning or new, will be assigned on a first-registered, first-qualified basis. Volunteer selection considerations include: applicant has volunteered for The FOOD & WINE Classic in the recent past, past performance as a FOOD & WINE Classic volunteer, application submission date.

WHAT TRAINING IS REQUIRED TO BE A VOLUNTEER?
Mandatory volunteer orientation will be an online course that you take from your own computer. A link to the training will be sent to you via email in mid-May.

  • Orientation must be completed before Friday, June 8, 2018
  • Orientation must be complete prior to picking up your pass
  • Orientation will count toward volunteer commitment hours
  • Some volunteers will be required to attend meetings specific to their committee prior to the event


CONTACT THE FOOD & WINE CLASSIC IN ASPEN VOLUNTEER MANAGEMENT PROGRAM:
Email: [email protected]
Text or call: (970) 300-8112

 

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4th of July Parade Waiver

IMPORTANT PARADE INFORMATION

PARADE STARTING/STAGING: The parade will begin at 11:00am. Parade positioning is “first come, first serve” and line up begins no earlier than 10:00am. There is no entry fee and the parade is open to the public. All 5 lanes of Main Street, from Aspen Street to 2nd Street, will be closed to all traffic & designated for parade staging only. Power is not provided in staging area and remember generators do need gas.

PARADE ROUTE: The parade will start East on Main Street. It will turn South onto Hunter Street, then West onto Cooper Avenue. The parade will continue West on Cooper Avenue to Galena Street. At Galena it heads North for 2 blocks before turning West onto Hopkins Avenue. The parade will continue South on Mill then West on Hyman Avenue. Parade participants will be directed to disperse at Hyman and Monarch Street.  PARADE JUDGING: Parade judging will take place in front of the Hotel Jerome. Participants will be limited to 1 minute or less for any performances in front of the judges. Security will be onsite monitoring all entries to help prevent gaps in the parade route. Recognition will be awarded to the best entries in the following categories: 

Most Patriotic | Most Humorous | Best Animal | Best Music | Most Outrageous | Best Children’s  

PARADE REMINDERS:  

  • Consumption of alcohol is prohibited during the parade.
  • Candy, favors, etc. should not be thrown from your float/vehicle during the parade. This is for the safety of the spectators and to prevent children from running out into the street. 
  • Water balloons will not be permitted. According to city ordinances, those caught throwing balloons will be removed from the parade and could face citations and/or arrests. 
  • All parade entries must be in “good taste” and will be allowed in the parade per the director’s discretion. 
  • Maximum height restriction for any float entry is 13’5”.

 

The undersigned organization has elected to participate in the Fourth of July parade sponsored by the City of Aspen and Aspen Chamber Resort

Association (“ACRA”). In consideration for City of Aspen and ACRA allowing the undersigned to participate in the festivities, the undersigned has read, understood, and willingly agreed to the terms of this INSURANCE LIABILITY AGREEMENT and WAIVER AND INDEMNITY AGREEMENT (collectively referred to herein as “RELEASE”).

INSURANCE LIABILITY AGREEMENT

                                    Participants are required to carry insurance adequate to cover any liability for damage, injury, economic loss, or other

liability that may be incurred by individuals and/or organizations during the Fourth of July parade. All participants agree to carry such insurance, and also agree not to submit any claim against the insurance of City of Aspen, ACRA and/or any other sponsors of the parade, their officers, directors, agents, shareholders, employees, or anyone else directly or indirectly connected with production of the parade.

WAIVER AND INDEMNITY AGREEMENT

                                         The undersigned understands the potential dangers that could be encountered in participating in the Fourth of July

parade. The dangers include, among other things, dangers relating to vehicular and pedestrian traffic; crowds of persons in close proximity to such traffic; animals that may react unpredictably in a parade environment; celebration and recreational activities; loud and unexpected noise; items that may be thrown to and from the crowd in connection with the parade; and other dangers traditionally associated with parades.

      Understanding those risks, the undersigned for itself and for all persons who the undersigned invites or allows to participate in the parade with the undersigned, does hereby agree to indemnify, hold harmless, and release City of Aspen, ACRA and/or any other sponsors of the parade, their

officers, directors, agents, shareholders, employees, and anyone else directly or indirectly connected with production of the parade from any and all

liability, claims, demands, actions, or rights of action (including attorneys’ fees and costs) that are related to or are in any way connected with the

undersigned’s participation in the parade. By signing this RELEASE, the undersigned intends to extinguish any and all liability and to indemnify against any loss on the part of City of Aspen, ACRA and/or any other sponsors of the parade, their officers, directors, agents, shareholders, employees, and anyone else directly or indirectly connected with production of the parade for any injury or damage of any nature (without regard to negligence or fault) to the undersigned and to all persons who the undersigned invites or allows to participate in the parade.

                                      The undersigned warrants and represents that it will not invite or allow any person to participate in the parade unless

such person is bound to the terms of this RELEASE. To that end, the undersigned agrees that it shall take any steps necessary to secure agreement of such persons to the terms of this RELEASE, and that it shall be deemed a responsible person within the meaning of C.R.S. § 13-22-107 and § 19-1103(94) for all children who the undersigned invites or allows to participate in the parade.

SUBMISSION OF APPLICATION

   I am the official representative of the undersigned organization. On behalf of the organization, I acknowledge our responsibilities as set forth above. I also accept on behalf of the organization all of the terms and conditions of this

INSURANCE LIABILITY AGREEMENT and WAIVER AND INDEMNITY AGREEMENT.

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